The Executive (HR & Admin) will assist the Manager in overseeing HR activities including training administration, recruitment and selection, staff benefits, performance management, foreign staff work pass application & renewal, as well as general HR administrative functions within SCH.
JOB SCOPE
RECRUITMENT & ONBOARDING
- Prepare Letters of Appointment and coordinate onboarding processes.
- Arrange pre-employment medical examinations, conduct staff orientation, and request access cards, email accounts, and ECCareSuite accounts from the IT department.
- Handle work pass applications and renewals for all foreign staff.
- Purchase Security Bonds through insurance company, when required.
- Manage and follow through the entire work pass application process.
STAFF OFFBOARDING & CLEARANCE
- Ensure exit clearance procedures are properly completed.
- Process the cancellation of staff email accounts, ECCareSuite accounts, and access cards.
- Handle work pass cancellations for foreign staff.
TRAINING & DEVELOPMENT
- Oversee the entire training process, including registration and training grant applications.
EMPLOYEE RECORDS & ADMINISTRATION
- Maintain and update employee databases and personnel files promptly and accurately.
- Handle daily HR administrative duties, including recruitment support, staff selection, and employee grievance matters.
- Administer staff welfare programmes, incentives, and benefits.
- Arrange six-monthly medical examinations for female work pass holders.
- Manage and oversee the on-site staff dormitory.
COMPLIANCE & REPORTING
- Ensure compliance with SCH policies, regulations, and Ministry of Manpower (MOM) guidelines.
- Submit levy waiver applications to MOM when necessary.
- Prepare and submit monthly statistical reports and MOM surveys.
- Submit WICA insurance claims when required.
POLICY & PROCESS IMPROVEMENT
- Assist the Manager in reviewing, updating, and implementing HR and administrative policies and programmes.
- Perform any other duties as assigned by the Manager, HR & Admin.
JOB REQUIREMENTS
A) EDUCATIONAL, TRAINING AND EXPERIENCE
- Diploma in Human Resource Management or other-related field.
- At least 2 years of experience in Human Resource.
B) OTHERS
- Basic understanding of employment laws and HR policies.
- Familiar with recruitment processes and HR documentation.
- Knowledge of HRIS systems is an advantage.
- Ability to maintain HR records and handle confidential information with discretion.
- Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
- Able to prepare HR reports and track HR data accurately.
- Good written and verbal communication skills.
- Ability to address employee queries professionally.
- Strong interpersonal skills and a customer service-oriented mindset.
C) PERSONAL ATTRIBUTES
- Meticulous and well-organised.
- A team player with a positive working attitude.
- Responsible and able to maintain confidentiality.
- Proactive and willing to learn.
- Able to manage time effectively and handle multiple tasks simultaneously.
Please fill up our job application form and email to hr@schome.org.sg